How to Choose the Right Software License Management Software for Your Organization

How to Choose the Right Software License Management Software for Your Organization

Many organizations still rely on manual methods to manage their software licenses, despite the abundance of technological solutions available. This outdated approach creates difficulties in accurately tracking which licenses have been acquired and is still in use, leading to potential security risks and decreased efficiency.

As a growing enterprise, can you afford to waste valuable time and resources on this inefficiency? Of course not. That’s why an automated software license management solution is crucial to manage licenses and protect your organization effectively.

But before we delve into the benefits of automation, let’s first explore what software license management is and why it’s so important.

What is Software License Management?

Software license management services involve monitoring and controlling the use of software licenses in an organization. This includes tracking software installations and usage, ensuring compliance with licensing agreements, and managing license procurement and renewal.

SLM strives to optimize license usage, cut costs, and maintain compliance with legal and contractual obligations.

How to choose the right software license management solutions?

Below are some pointers that you need to consider to choose the right software license management solutions.

Strong Policies

Develop a definitive software management policy with ITSM software to establish robust controls for efficiently managing software assets and steer clear of typical challenges. This will help ensure clarity and explicitness while enhancing the effectiveness of your software management practices.

Clear Controls

To safeguard your company’s software usage, it is recommended to establish enforceable controls and strict guidelines for authorized purchasing and installation. An effective approach is to control access via digital storefronts and limit user downloads and installations.

This becomes particularly crucial in light of the increasing use of mobile devices and end-user app stores that pose an elevated threat to enterprise security. Taking these proactive measures canhelp protect the integrity of your company’s software usage.


Efficiently manage application usage and user patterns by integrating them with your onboarding and off-boarding processes. Record software usage and its owners, and utilize ongoing discovery to keep a comprehensive understanding of both known and unknown applications. Ensure smooth provisioning automation for both end users and the data center to achieve optimal results.

Automated Discovery

Ensure comprehensive hardware and software discovery in all network environments and conduct audits of all software installed on employee desktops on a regular basis. Supplement automation with physical audits to guarantee accuracy. Robust data quality is a crucial factor in achieving success.

Process and Governance

Develop a framework for handling hardware and software throughout their lifecycle. Ensure clear communication and proper implementation of your software asset policy and related procedures.

Why is Software License Management Important?

Software License Management (SLM) is critical for your organization, as it provides compliance with legal and contractual obligations, cost savings, enhanced security measures, improved auditing, and efficient IT asset management. Failure to comply with software license terms and conditions can result in hefty legal penalties and fines.

By effectively managing software licenses, businesses can cut down on overspending and utilize all licenses to their full potential. Without proper software license management, unauthorized software and outdated versions may pose security threats to companies. Proper management ensures only authorized software is used and updated. Additionally, many companies and organizations are audited by third parties, government agencies, or software vendors.

Producing the required information without proper software license management can become difficult, and you could end up paying fines and penalties. Furthermore, software license management is crucial for IT asset management, as it ensures the organization has an accurate inventory of its software assets, crucial for budgeting, planning, and decision-making.


By implementing the best practices, you can efficiently manage software licenses. Additionally, for more effective results, you can automate the software license management process with Infraon. Infraon offers an advanced automation platform that can significantly boost productivity and efficiency, surpassing traditional manual methods.

Infraon achieves this by streamlining and optimizing various aspects of software license management. Its exclusive features offer tailored solutions to address the specific needs of organizations.

While understanding the benefits of Infrao’s platform may not be convincing enough, the ideal solution is to experience it firsthand. You can book a demo now to explore Infraon’s capabilities and witness how it transforms your software license management processes.

Discover the exclusive features that Infraon offers and unlock its potential to enhance efficiency and productivity within your organization.